January and September have historically been the busiest months for people changing jobs following the reflective Christmas and holiday seasons.
With employees on the move, you might be looking to recruit in the new year, which means now is a great time to evaluate your recruitment and onboarding process to have the highest success rate in finding and retaining the best new staff.
Successful recruitment campaigns depend on planning and a well thought through process.
So, as we head into 2023, make sure to take onboard these important HR tips…
Define an effective recruitment process
Your job adverts are a chance to show off your company culture. What makes your company unique? What are your major selling points? As much as you can, highlight the benefits of working for you. Make your new employee excited to start their journey.
For more information on attracting top talent see our previous article
For advice on writing an effective job advert and job description see our blog.
Prepare before your worker’s first day
Send over as much of your paperwork as you can, like your employee handbook and statement of main terms – this gives your new starter time to read over the documents in their own time instead of having all the pressure on their first day make sure their workspace is all set up and ready – order and prepare all furniture and equipment the employee needs in advance make sure all email and HR accounts are all set up – it saves delays and frustrations on the first day ask the employee to send over their personal details – so you can upload them onto the system in advance
Pre-boarding will save time and help prevent delays on the first day, allowing you to get straight to the important stuff without being shackled by admin. It also gives your new starter a first look at how efficient your company is. So, make sure you give the best first impression by being organised.
Customise onboarding to your worker’s role
Many issues can arise from an onboarding process not being role-specific.
You should tailor your onboarding to the job role of each new starter. This means gathering the most useful information for them. Ask yourself, what does your new employee need to carry out their role effectively?
Make sure the information and training you’re providing will help progress your new starter from the start. It shouldn’t be generic.
Book in review meetings from the start
Sometimes, a new employee fails to meet expectations simply because they don’t know what these expectations are.
That’s why it’s vital for you to communicate them clearly at the beginning. You will have goals for your new employee, so make sure they understand them from the start.
This might mean sitting down with your employee regularly for performance reviews and one-to-one catch-ups. This allows you to find out what they enjoy doing and their strengths, whilst also giving you the chance to guide them onto the path to progression.
You could set up a 30, 60, and 90-day check-in plan to keep track of how your new starter is getting on. This gives you both an opportunity to discuss any concerns, get feedback on the training, and create objectives.
You should continually review this training plan. Based on what you discuss in your meetings, you may need to make changes. By having regular check-ins, you can tailor a bespoke training plan that helps your employee get to where they want to be, even if that means taking a different path.
Manage your expectations
Don’t try to cram too much into your employee’s first day or week on the job. You might be eager to integrate them as quickly as possible, but this isn’t the best way to go about it.
In the first week, your new starter will be taking in a lot of information. So in those first few days especially, it’s important not to overwhelm them.
Spreading introductory meetings with the team will be more effective over the course of a week or more. You don’t need to drop your worker into back-to-back meetings on their first day. It’s also unlikely you’ll be able to cover everything in that first week – and you don’t need to.
Just make sure you keep checking in on your new starter and let them know you’re open to answering any questions they have along the way.
Use HR software to assist the process
According to Gallup, only 12% of employees are happy with how their workplace onboards staff. One way to help streamline the process could be swapping the paperwork for HR software.
For more information see our previous article on our recommended HR software – BreatheHR.
To create a smoother onboarding experience, try a free 14 day demo of BreatheHR. It’s the easiest way to manage your HR admin in record time.